Graduate Program Coordinator I (Salary)

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Weekly Scheduled Hours:

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Job Details:

To serve as a graduate coordinator providing master's and doctoral students in the Department of Educational Psychology. To facilitate the execution of programs and services on behalf of the Graduate Office in keeping with the department's academic mission. Ensure consistent application of all departmental, University, and UT systems policies and procedures.

• Coordinates administrative activities of a graduate program within a college department or program. Assist Graduate Adviser and Graduate Studies Council. Responsible for ensuring compliance with institutional rules, regulations and procedures. Represents the graduate program to the Office of Graduate Studies.
• Handles fellowship applications and reports for all EDP student fellowships including preemptive, recruitment, New Texas Scholar Awards, and Harrington first-year scholarships as well as continuing student fellowships, prepare and submit nomination forms to Office of Graduate Studies and the College of Education.Work closely with Fellowship Committee, send out award notifications to fellowship recipients. Process fellowship payments and fellowship-based tuition waivers.Manages departmentalProfessional Development Awardsand endowment awards.
• Informs faculty regarding graduate student progress.Identify students who need to go through Qualifying Process exams each semester,collecting ratings reports, recording faculty votes and decisions in FMP and notifying students of formal decisions.Send notification letters to students who have been in candidacy for too long and may face seriousconsequences.Handles applications for candidacy and maintains dissertation committee records. Reviews and verifies online programs of work for master's graduates. Maintains electronic records, files, statistics and data bases on graduate students and applicants.
• Informs prospective graduate students and the public on eligibility for admission and program requirements. Makes appropriate referrals. Provides in-depth information, clarification and interpretation of institutional and graduate program rules and regulations. Serves as primary liaison between the department and prospective graduate students.
• Interacts frequently with university students, faculty, staff, outside agencies and with the Graduate School, including writing and submitting petitions for exceptions for graduate student policies.
• Keeps records and actions of Graduate Studies Committee. Edits and updates EDP Graduate Student Handbook.
• Provides Admissions information and reports to Area Chairs/Program Directors. Organizes New Student Orientation and assists with Campus Visit Day. Sets up programs of work for entering students in EASI.

• Bachelor's degree or equivalent plus three years of experience working as a graduate coordinator with college students in an administrative or advising capacity or High School Diploma/GED plus five years of work experience.
• Outstanding customer service skills; proven ability to work with a variety of populations successfully. Documented ability to collaborate successfully and to work independently.
• Demonstrated ability to organize and manage a large volume of data with a high level of attention to detail and accuracy.
• Excellent oral, written, and interpersonal communication skills with an ability to address individuals with a high degree of sensitivity and confidentiality.
• Must have strong organizational skills, attention to detail, and work under pressure and deadlines.
• Ability to work independently and meet deadlines with limited supervision.

Relevant education and experience may be substituted as appropriate.

• Demonstrated ability to work as a member of a team in a dynamic environment and a commitment to service excellence.
• Knowledgeable of university resources, policies, and academic systems.
• Experience working in a diverse environment.
• Proficient in MS Office, Qualtrics, Mainframe, and FileMaker Pro.

$50,000 + depending on qualifications

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.