Payroll Lead

About Us

At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we're not just a part of that movement-we're leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow's world at work.

About The Role

WeWork is looking for a Payroll and T&E Lead to assist our Payroll Manager in all BAU aspects of payroll. This position will primarily be responsible for US and Canada payroll, as well as some EMEA/Pacific countries, depending on need. The successful candidate needs to be able to process from input to reconciliation with minimal supervision. This includes coordinating inputs, reconciliation, troubleshooting and being the first line of contact for queries from the business and employees. This encompasses the WeWork locations in scope in a managed payroll operating model.

Key Duties and responsibilities

• Liaise with internal HR partners to collect and organize payroll data before submitting to payroll providers.

• Prepare data for submission to the supplier via input template ensuring solid understanding of that input.

• Liaise with payroll providers on submissions and deal with any related queries.

• Review and reconcile payroll data within agreed upon timeframes.

• Complete all SOX controls and checklists which are reviewed by the Manager or Director.

• First line contact for queries from employees, internal partners, and vendors.

• Participate in discussions with vendors regarding payrolls to ensure proper handling of issues and use of controls to mitigate risk.

• Address inquiries from various internal teams, such as HR (People), Treasury, etc.

• Assist the Compensation Accounting team with queries regarding payroll accounting.

• Able to build a good understanding of time off policies, taxation rules and labor compliance requirements per country.

• Support Global Travel & Expense function with credit card administration, eg new card applications, credit limit changes, and vendor payments.

• Assist with Firm initiatives and projects, as needed.

Required Skills & Qualifications

• Minimum 2-3 years of payroll experience in a company operating in multiple states and countries.

• Solid knowledge, commensurate with level, including understanding of US and Canada payroll processes and regulations.

• Excellent analytical skills and critical thinking.

• Capable of working independently, as a member of the team, and in partnership with internal and external partners and vendors.

• Strong organizational and time management skills

• Strong verbal and written communication skills

• Strong knowledge of Excel

• 4-year College degree

• Knowledge of Workday Payroll and CloudPay payroll, a plus

Compensation & Benefits

Base Pay: $66,000 - $88,000 USD

Incentive Compensation: WeWork employees are eligible to participate in an incentive plan specific to their role. Your recruiter will detail what incentive plan is applicable to this specific role. WeWork incentive plans are subject to the terms of the applicable incentive compensation plan, which will be made available to you after commencing employment. WeWork reserves the right to amend its incentive plans, and nothing in this job requisition or any other document creates a right to a specific incentive plan payment.

Benefits: Full-time employees are eligible for comprehensive benefits (subject to the terms of applicable plans/policies/agreements, which will be made available to you after commencing employment), including 20 days of PTO, approximately 10 paid holidays, 80 hours of paid sick leave, 16 weeks paid parental leave, competitive healthcare benefits, 401K plan, Life & AD&D insurance.

Life At WeWork

Being a WeWorker is more than just a job. We believe the magic of work is sparked by the passion you bring, the places you go, the people you meet and the purpose you follow. And it starts here. Here you will brush shoulders with those who dare to dream and do. Here you will be welcomed by a diverse community that embraces and inspires you-because together we can achieve more. Here we challenge ideas, and explore new ways of getting things done. Whether you are part of our Employee Community Groups, or part of a global project, we ask you to bring your open-minded attitude and collaborative spirit. In return, you will be part of a team where your unique perspectives are celebrated.

WeWork is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon gender, sexual orientation, marital or civil status, pregnancy (or pregnancy-related conditions), gender identity or expression, transgender status or gender reassignment, race, color, national origin or ancestry, citizenship, religion or religious beliefs, age, physical or mental disability, genetic information (including genetic testing and characteristics), military or veteran status, or any other grounds or characteristic that is protected under the law.

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