Secretary II

Position Title:

Job Description:

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES

• Maintain files/databases (health information and academic information) for assigned certified nursing students and nursing students.

• Notify students when health requirements are not met or expired.

• Run and distribute Compliance Lists to chairperson and faculty informing them of students who are non-compliant with department and health requirements.

• Collaborate with other clerical staff and clinical agencies to determine specific health requirements.

• Complete reports required by clinical agencies regarding compliance.

• Manage assigned projects and execute with accuracy in a timely manner.

• Assist in the completion of forms required for graduates to apply for licensure exam.

• Order office supplies, copy paper and maintain supply room.

• Maintain student emergency contact list each semester.

• Oversee functionality of copy machine and maintain supplies.

• Receive and direct students and visitors, handle phone calls, take and relay messages and provide requested information.

• Provide assistance and referrals to appropriate officials.

• Prepare and type correspondence, documents, internal and external reports, tests and other related materials.

• Distribute mail and maintain faculty and staff mailboxes.

• Assist other clerical staff in the department as necessary.

• Assist with student registration when indicated.

• Assist with creation and maintenance of academic advisor scheduling calendars and schedule appointments for advisors in person and over the phone.

• Print daily schedule and academic summaries for advisors as necessary.

• Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.

• Assist all department faculty and conduct student evaluations.

• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent.

• Five (5) years of clerical/general office experience.

• Strong personal computer skills and a working knowledge of several software including MS Office for Windows, especially Excel and Access, and web applications.

• Attentiveness to detail, excellent customer service, organizational skills, initiative and multitasking ability.

• Excellent verbal and written communication skills, and ability and willingness to work cooperatively with a diverse population.

• Ability to prioritize duties, schedule and carry through assignments with minimum supervision.

• Utmost discretion and confidentiality in dealing with criminal background checks, drug screens and health status of students.

PREFERRED QUALIFICATIONS

• Associate's Degree

• Knowledge of Datatel Colleague Academic System.

• Knowledge of Workday Academic System.

• Knowledge of medical terminology or experience working in healthcare environment.

• English and Spanish verbal and written communication proficiency.

• Demonstrated multicultural competence.

PHYSICAL DEMANDS

Normal office physical demands.

WORKING CONDITIONS

Duties are performed indoors in the usual office environment.

Full Time/Part Time:

Union (If Applicable):

Scheduled Hours: