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Alumni Engagement and Events Coordinator

The University of Texas at Austin
retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
May 25, 2024

Job Posting Title:

Alumni Engagement and Events Coordinator


Hiring Department:

Office of the Vice President for Student Affairs


Position Open To:

All Applicants


Weekly Scheduled Hours:



FLSA Status:



Earliest Start Date:

Jun 03, 2024


Position Duration:

Expected to Continue





Job Details:


Provides support to the Division of Student Affairs Development Team in managing the creation and implementation of events and engagement activities and supporting donor relations.

  • Plan and coordinate engagement and relationship-building events to include student, alumni and staff engagement. Cultivate strong relationships between alumni, parents and friends and the Division of Student Affairs. Support Associate Director of Development with events designed to solicit philanthropic gifts. Manage onsite logistics for events including making room reservations and arranging catering and coordinate staffing and volunteers. Develop and coordinate communication and promotions with appropriate staff.
  • Assist with meeting preparation and follow up, including making travel arrangements, processing reimbursements, coordinating and scheduling meetings, drafting correspondence, briefings and reports, proofreading and editing letters and reports, preparing and distributing agendas and handouts and developing presentations. Maintain document files, donor and prospect contact information, (VIP) database records, endowments and all documents related to university donor relations and activities. Other related duties as assigned.
  • Manage partnership with the University Co-op related to fundraising efforts benefitting the Division of Student Affairs. This includes maintaining inventory of items, working with vendors to replenish inventory, filling inventory needs of the Co-op and handling revenue and financial tracking for related partnership.
  • Participate in required staff and programmatic meetings and college/university events, working with the Division of Student Affairs, Texas Development and other university colleges, schools and units. Work collaboratively, proactively and in a professional, service-oriented manner with all university staff. Attend specialized training as appropriate.
Required Qualifications

Bachelor's degree. Working knowledge of fundraising principles and practices. Three years of applicable experience coordinating events, administering a program or working in development. Experience providing administrative support to senior administrators. Excellent verbal, written and interpersonal communication skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in K-16 educational setting. Familiarity with student life programs and services in a higher education institution.

Salary Range

$50,000 + depending on qualifications

Working Conditions

Occasional evenings and weekends required for programs and events. Occasional travel may be required.

Required Materials
  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.


Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.


Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.


Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.


Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.


Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.



The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

  • E-Verify Poster (English) [PDF]
  • E-Verify Poster (Spanish) [PDF]
  • Right To Work Poster (English) [PDF]
  • Right To Work Poster (Spanish) [PDF]



Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.