Alumni Engagement and Events Coordinator

Provides support to the Division of Student Affairs Development Team in managing the creation and implementation of events and engagement activities and supporting donor relations.

• Plan and coordinate engagement and relationship-building events to include student, alumni and staff engagement. Cultivate strong relationships between alumni, parents and friends and the Division of Student Affairs. Support Associate Director of Development with events designed to solicit philanthropic gifts. Manage onsite logistics for events including making room reservations and arranging catering and coordinate staffing and volunteers. Develop and coordinate communication and promotions with appropriate staff.
• Assist with meeting preparation and follow up, including making travel arrangements, processing reimbursements, coordinating and scheduling meetings, drafting correspondence, briefings and reports, proofreading and editing letters and reports, preparing and distributing agendas and handouts and developing presentations. Maintain document files, donor and prospect contact information, (VIP) database records, endowments and all documents related to university donor relations and activities. Other related duties as assigned.
• Manage partnership with the University Co-op related to fundraising efforts benefitting the Division of Student Affairs. This includes maintaining inventory of items, working with vendors to replenish inventory, filling inventory needs of the Co-op and handling revenue and financial tracking for related partnership.
• Participate in required staff and programmatic meetings and college/university events, working with the Division of Student Affairs, Texas Development and other university colleges, schools and units. Work collaboratively, proactively and in a professional, service-oriented manner with all university staff. Attend specialized training as appropriate.

Bachelor's degree. Working knowledge of fundraising principles and practices. Three years of applicable experience coordinating events, administering a program or working in development. Experience providing administrative support to senior administrators. Excellent verbal, written and interpersonal communication skills.

Relevant education and experience may be substituted as appropriate.

Experience in K-16 educational setting. Familiarity with student life programs and services in a higher education institution.

$50,000 + depending on qualifications

Occasional evenings and weekends required for programs and events. Occasional travel may be required.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.