Project Coordinator

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

General Notes

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs.

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

The Project Coordinator will coordinate, develop, direct, and evaluate assigned projects and plans in support of the Academic Affairs portfolio, with emphasis on time schedule control, coordination of project development and implementation, and communication with designated stakeholders.

Responsibilities

• Manage end-to-end operational aspects of Center for Teaching and Learn and cross-unit Academic Affairs projects of varying size, scope and scale; coordinates project plans including project life cycle, budgets, resource requirements, change management processes, risk management, key milestones, communication mechanisms, and deliverables; create and maintain quality project documentation and assets.

• Work closely with designated stakeholders, keeping them informed of progress; prepare detailed reports on project progress with stakeholders to include project plans, barriers and solutions, milestones, financial costs/projections, and analyses. Ensure project deliverables are complete, properly formatted, and sent to key stakeholders.

• In collaboration with portfolio colleagues, contribute to the establishment of sustainable, effective, and clear protocols for project management, including project templates and evaluation procedures. Ensure compliance with all applicable laws, University policies, rules, and regulations.

• Develop, strengthen, and cultivate effective working relationships with project sponsors, portfolio colleagues, and teams to ensure cross-team communication, transparency, consistency, and successful achievement of project goals and outcomes.

Bachelor's degree. At least two years of experience in project or program management. Excellent written and verbal communication skills, including proficiency with Microsoft Office; ability to manage multiple priorities and meet deadlines. Demonstrated success communicating effectively with different constituencies through a variety of channels. Demonstrated experience problem solving with speed and creativity while employing sound judgment and composure; professional, adaptable, dependable, and committed to excellence; team player. Demonstrated experience creating project documentation, including process mapping, schedules, budgets, and communication plans.

Relevant education and experience may be substituted as appropriate.

Master's degree. More than two years of experience in project or program management. Experience with project management tools. Experience working in higher education. Relevant project management certification and training, such as Project Management Professional (PMP) certification. Experience working in matrix organizations within a portfolio and/or a Project Management Office (PMO).

$65,000 + depending on qualifications

• Work conducted in and around standard office conditions.

• Repetitive use of keyboard at a workstation

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• [PDF]
• [PDF]
• [PDF]
• [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.