JOB
This is an administrative and supervisory position responsible for developing, implementing and administering non-judicial functions and daily operations of the Municipal Court. This position maintains the Court’s financial accounts in accordance with State requirements, implements policies as instituted by the Judge, and acts as city liaison on behalf of the Court. EXAMPLE OF DUTIES
Under the direction of the Presiding Judge, the Court Administrator provides leadership and general administrative and financial oversight to the Municipal Court Branch of City Government. The Court Administrator is responsible for all non-judicial functions of the Municipal Court; Work involves significant community engagement and public involvement with elected officials, other policy makers, and citizens. Serving as a member of the City’s leadership team, the Court Administrator collaborates with the City Administrator and other City Departments on strategy and policy to ensure that the City’s mission and core values are incorporated into operational activities and services; The Court Administrator supervises the three Court Clerks, maintaining a positive working environment and quality services in support of providing excellent customer service.
Essential Functions Include: - Responsible for overall management functions relating to fiscal policies, personnel, case flow, records management, and preparation of reports as required by law.
- Implements court policies, new programs, procedures and methods for improving the operation of the court.
- Acts as liaison and maintains effective working relationships with the probation officer, jails, local law enforcement, other courts, outside agencies, and the public on policy, procedural matters and court rules. Acts as liaison between the Court and other City department heads.
- Assists the Judge in the personnel process: hiring, supervising, evaluating. Oversees staff training by setting agendas and scheduling.
- Responsible for the accounting of all monies, bail bonds and other court receipts. Processes end of day and end of month bank deposits. Maintains all financial records and reports for the state auditor and budget process.
- Responsible for preparation and administration of annual budget and budget expenditures.
- Performs as “in-court” clerk by calendaring and preparing cases, supporting documents and court calendars for Judge, prosecutor, public defender and other participants. Prepares courtroom for session, processes cases and assists the Judge. Preserves electronic court proceedings. Provides assistance to the prosecution, defense and oversees court security.
- Deals courteously, patiently and efficiently with the public, police, attorneys, supervised employees and personnel from related agencies. Maintains composure in hostile situations; deals with emotionally distraught, irate and combative individuals.
- Designated contact person for access to justice for disabilities.
MINIMUM QUALIFICATIONS
Education and Experience: - Bachelor’s degree in business administration, public administration, criminal justice or related field AND at least five (5) years progressively responsible experience in the legal justice system, including three (3) years supervisory experience OR equivalent education/experience is required.
- Court Administrator training/certification.
- Ability to speak more than one language is preferred.
Knowledge, Skills, Abilities Knowledge of: - Principles and practice of general business management, legal requirements, court processes, and Washington State public records act and public disclosure law;
- City legislative processes, fiscal and budget management processes, and applicable administrative policies and procedures;
- Applicable federal, State, and local laws and regulations affecting the work of the Municipal Court;
- Business letter writing and basic report preparation with proficient spelling and grammatical skills;
- Proficient knowledge of computers and applicable computer software applications, including specific knowledge of Microsoft Word and Outlook;
- Working knowledge of modern administrative office procedures, methods and equipment.
Skill in: - Strong organizational, problem-solving and interpersonal skills;
- Strong business and fiscal management skills;
- Strong attention to detail, working in a busy and sometimes stressful environment and changing priorities;
- Using initiative and independent judgment within established guidelines;
- Effective team building and leadership skills;
- Strategic planning and time management skills.
Ability to: - Report for scheduled work with regular, reliable and punctual attendance;
- Work independently with a high degree of reliability, accuracy, and productivity;
- Maintain and establish effective and cooperative working relationships with City employees, public and public officers, and other agency staff;
- Conduct oneself in a professional manner as defined by City policy and maintain confidentiality;
- Exercise discretion and sound judgment in coordinating, organizing, prioritizing, problem-solving, and performing assigned work in order to meet fixed or fluctuating deadlines and achieve work objectives;
- Develop and maintain effective organizational structure, financial control, and management information systems for the Municipal Court Services function;
- Work well independently and in support of the team;
- Communicate in English clearly, concisely, and effectively, both orally and in writing.
SUPPLEMENTAL INFORMATION
Working Conditions / Physical Requirements: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The duties in this position are performed primarily in an office setting utilizing standard office equipment and in the courtroom with moderate noise levels. Incumbents may be exposed to hostile individuals while in the courtroom setting.
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